Privacy notice for members of boards, groups, committees and champion networks
The personal data that we collect
The personal data we process about you may include your:
- email address
- group membership
- attendance at group meetings
- participation at group meetings in the form of minutes
How we collect your data
We collect your data when you:
- agree to be a champion in one of our champion networks
- agree to join one of our groups/committees/boards
- you attend a group/committee/board meeting
The purposes for which your personal data is being processed
We use your data to publicise the activities of GSS groups/committees/boards in the form of:
- membership lists (which include contact details)
- terms of reference
The legal basis for processing
Data protection legislation requires that all processing of personal data is undertaken under one or more of a set list of conditions. Unless stated otherwise the Government Statistical Service (GSS) processing of personal data for groups, committees, boards and champion networks is done under the following condition:
Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
The UK Statistics Authority is a statutory body, meaning that it is created by legislation, specifically the Statistics and Registration Service Act (SRSA) 2007, with the objective of promoting and safeguarding the production and publication of official statistics that serve the public good. As producers of official statistics the GSS and its members, overseen by the UK Statistics Authority, must adhere to the Code of Practice for Statistics as per section 13 of the SRSA.
How long we keep your data for
Your personal data will only be held for so long as it is required by us to carry out our role as part of the statistical authority.
Group, committee and board secretariats are encouraged to regularly review their membership lists and proactively remove the personal data of inactive members. If you are moving organisation or no longer wish to participate in a given group, committee or board, please notify the respective secretariat. In some cases you may be able to remove yourself from the membership and contact lists.
Who we share your personal data with
The Government Statistical Service (GSS) publishes documents to the GSS website which contain the personal information of group members. These documents are available to all visitors to the GSS website for download and distribution.
Your rights as a data subject
As a data subject (someone whose personal data we hold) you have rights available to you under data protection legislation. The Government Statistical Services’ use of a “public task” legal basis does not impact your rights as a data subject. If you want us to stop processing your personal data (for example removal from a contact list), please let the respective database owner know, or remove yourself if possible.
If you wish to exercise any other rights or cannot get hold of a database owner, then please contact our Data Protection Officer at: firstname.lastname@example.org
You have the right:
- to be informed about the personal data we hold about you
- to request access to the data we hold about you
- to amend any wrong or inaccurate data we may hold about you
- to object to your personal data being processed
- to request that we erase any personal data we may hold about you, in some circumstances
- to request that we process your data on a restricted basis, in some circumstances
- to not be subject to an automated decision-making process
Further information on the rights available to you, and the circumstances under which you can exercise them, is available from the Information Commissioner.
The data controller for your personal data is the Office for National Statistics (ONS). The contact details for the data controller are:
Office for National Statistics
Telephone +44 (0) 1633 456633
The contact details for the ONS Data Protection Officer (DPO) are:
Office for National Statistics
If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at:
Information Commissioner’s Office
Telephone: 0303 123 1113
Any complaint to the Information Commissioner will not affect your right to seek compensation through the courts.